ADMINISTRATIVE ASSISTANT

Energy Efficiency Administrative Assistant

Sparrow Energy Services

Los Angeles, CA


Sparrow Energy Services offers over 30 years of combined energy efficiency implementation experience. As a Nationally Certified Minority Business Enterprise (MBE), a Nationally Certified Women Business Enterprise (WBE), and a Woman-Owned Small Business (WOSB), we are committed to diversity, equity, and inclusion. Our owners created a company that was dedicated to excellence. Join our team today!


Sparrow Energy is searching for a motivated, focused, and experienced administrative assistant for a commercial energy efficiency program in southern California. Our administrative assistant will undertake tasks to ensure the rest of the staff has adequate support to work efficiently.


This position requires high attention to detail and accuracy as well as very clear and proactive communication skills, both with internal teammates, customers as well as safety professionals.


All members of our team are expected to work together in a safe, inclusive, respectful, and professional manner.


The duties will include but are not limited to:

Organization:

  • Taking regular inventory of office supplies/equipment.

  • Organizing office files in a way that can be easily accessed and understood by employees

  • Filing various documents both on the computer and in filing cabinets


Onboarding:

  • Welcoming new hires to the office and show them around so they can get acquainted with the workspace

  • Helping the new hire get set up with their company email


Computer/technology:

  • Using programs from the Microsoft Office Suite, and Salesforce CRM

  • Maintaining office equipment including scanners, fax machines, printers, and telephones

  • Ordering office supplies when the inventory is running low


Other administrative duties:

  • Coordinate office activities and operations to secure efficiency and compliance to company policies

  • Manage agendas/appointments etc. for the upper management

  • Manage phone calls and correspondence (e-mail, letters, packages etc.)

  • Create and update records and databases with personnel, financial and other data

  • Track stocks of office supplies and place orders when necessary

  • Schedule client appointments and answer program-related questions

  • Assist colleagues whenever necessary

Our Ideal Candidate is/has:


  • Bilingual Spanish &/or Chinese

  • Team-oriented and Professional

  • Outstanding communication and interpersonal skills

  • Experience with Microsoft Office and Salesforce CRM

  • Customer-service focus



Requirements:

  • Ability to pass drug and background screening.

  • Bi-lingual (Spanish/Chinese)

  • Reliable Transportation (Personal Vehicle)

  • Willing to work flexible hours

  • High Diploma or equivalent

  • Ability to lift items 50lbs +

  • 2 years of relative experience

  • Excellent customer service skills in addition to solid verbal and written communication skills



Employment Details:

  • Status:             Full-Time, salary

  • Schedule:        M-F, 9-5pm (weekends on request)

  • Benefits:          Health Ins; Paid Holidays/Vacation/Sick time (eligibility-time in position)

  • Salary:              Based Upon Experience



How to Apply:

To apply send resume and cover letter to management@sparrowenergyservices.com

For questions call 855-402-6470 or email management@sparrowenergyservices.com